Palm Springs Pride Exhibitor FAQs
What is the deadline for purchasing a booth space at Palm Springs Pride?
We happily take entrants to the festival up until Friday, November 4th as long as we also get proof of insurance and temporary local Palm Springs seller’s permits before the festival opens at 10 a.m. on Saturday. Keep in mind there are limited spaces available within certain price ranges and once they sell out they are gone. Also, as we get closer to the weekend the cost for booth spaces goes up, so ordering in advance gets you into the festival at the best price possible.
What if I can’t have my booth staffed the entire weekend?
Receiving a refund for your mandatory $50 security deposit is dependent on having your booth staffed for the duration of the festival. If you cannot have your booth attended for the entire time, you understand your deposit will be forfeited. The only exception is the All-Inclusive booth option where the deposit is waived, although we still prefer to have all the booth spaces busy throughout the festival, if possible.
What comes with an exhibitor space?
Except for the All-Inclusive exhibitor space options, you only get a footprint within the festival when you sign up. You are responsible for providing your own tent, tables, chairs and lighting. The All-Inclusive option comes with everything listed in the product description. Of course you are welcome to order additional items for your booth that will be delivered to your space prior to the start of the festival.
Is there ice available from Palm Springs Pride to keep drinks cool for my booth staff?
Yes. We are happy to sell bags of ice to you during the festival for a small fee. Simply ask one of the festival Exhibitor Relations volunteers during the event to help you out.
Why do I need insurance for my booth and what is required?
Consider your exhibitor space is an extension of your company or organization within the festival. If someone should get injured within your space, you must be covered as detailed here to protect Palm Springs Pride and the City of Palm Springs from anyone taking action against us for something that occurs within your rented area. You can either get insurance through your company of choice or purchase it from Palm Springs Pride, but either way we must have proof of insurance covering the festival dates prior to you entering the venue and setting up.
How much time do I get to set up my booth and break it down at the end of the festival?
We start letting exhibitors onto the festival grounds at 7 a.m. Saturday and Sunday. Everything must be unloaded at your space and your vehicle off the festival grounds by 9 a.m. We don’t allow vehicles back onto the festival grounds on Saturday night, so anything being removed must be carried to the closest open street. On Sunday night, cars are allowed in after approximately 6:00 p.m. to allow time for the foot traffic to clear and the entire festival must be clear of all vendors by 8 p.m. These times are subject to change.
Where can I park my vehicle while I’m exhibiting in the festival?
There are numerous parking lots throughout the area. Here is a list of some of the parking options, but please be aware that the City of Palm Springs parking enforcement will be out in force, so park wisely and pay notice to posted parking instructions.
Can I sell anything I want in my space?
If you register as an Information Only booth you cannot sell any products whatsoever. If you are registered as a Retail space, you are welcome to sell your entire range of products, but keep in mind adult-themed items being sold outside the 21+ area on Arenas between Calle Encilia and Indian Canyon must be displayed in a way that is respectful to the family environment we foster at the festival. If we determine your presentation is inappropriate, Palm Springs Pride reserves the right to make you adjust your display to suit. Also, alcohol can only be sold or provided through official Palm Springs Pride beverage booths or exhibitors specifically authorized to market alcoholic products.
How are the two parts of Arenas different?
This area of the festival is divided by Indian Canyon into two distinct areas. To the West (towards the mountain and Palm Canyon) it is open to all ages and includes a wide range of our returning exhibitors. It has far more spaces with no access restrictions. However, to the East is our “party” block where many of the bars are, including Palm Springs Pride’s own beverage garden throughout the entire block and the largest entertainment stage in the festival. For that reason this area is restricted to people 21 and over and is obviously a louder, more exciting area of the fair. There are a couple of food vendors down here too, adding to the vibe, however this area allows for fewer spaces, many of which are historically taken by more adult-oriented exhibitors due to the age restriction.
Is there security for my booth between Saturday night and Sunday morning?
Palm Springs Pride provides only limited overnight security and assumes no liability for property or equipment left on Event grounds. Exhibitors may leave items in their space overnight, but Palm Springs Pride accepts no responsibility for the security of said items. Additionally, we suggest you cover all materials overnight and attach a tarp to enclose your booth. If you have items of value at your booth, we recommend you remove them from the festival grounds overnight.
How can I help out during Palm Springs Pride?
Outgoing and able-bodied volunteers are needed throughout the two-day festival, preferably with two shifts – one Saturday and one Sunday – and all volunteers who work a shift longer than five hours will get a free meal from one of our amazing food vendors. If you want to join up, contact [email protected] and include your full name and best daytime contact phone number. We will get in touch to talk through the available options and what works best.